Ambassador’s Fund for Cultural Preservation Grant Program

U.S. DEPARTMENT OF STATE
U.S. EMBASSY Yaounde, Cameroon
Notice of Funding Opportunity

Funding Opportunity Title: 2020 U.S. Ambassadors Fund for Cultural Preservation – Small Grants (Cameroon)
Funding Opportunity Number: PAS-CMR-FY20-01
Deadline for Applications: December 5, 2019
CFDA Number: 19.025
Total Amount Available: $200,000

A. PROGRAM DESCRIPTION

The U.S. Embassy in Cameroon announces an open competition for organizations to submit applications to carry out an individual project to preserve cultural heritage in Cameroon, in the framework of the Ambassador’s Fund for Cultural Preservation (AFCP).  Issuance of this funding opportunity does not constitute an award commitment on the part of the U.S. government.  Full implementation of the AFCP 2020 program is subject to the availability of funds.  Please carefully follow all instructions below.

Priority Region:  All regions of Cameroon are given equal consideration; no region is prioritized over another.

Program Objectives:  The AFCP 2020 Small Grants Competition supports the preservation of cultural sites, cultural objects and collections, and forms of traditional cultural expression.

Appropriate project activities may include:

a) In the case of cultural sites: conservation of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes.

b) In the case of cultural objects and collections: conservation treatment for an object or collection of objects from a museum, site, or similar institution—that include, but are not limited to, archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections.

c) In the case of forms of traditional cultural expression: documentation and audiovisual recording of traditional music, indigenous languages and dance forms for broad dissemination as the means of teaching and further preserving them, or support for training in the preservation of traditional applied arts or crafts in danger of extinction.

Ineligible Activities and Unallowable Costs: AFCP does not support the following activities or costs, and applications involving any of these activities or costs will be deemed ineligible:

a) Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application
b) Preservation of natural heritage (e.g., physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils)
c) Preservation of hominid or human remains
d) Preservation of news media (e.g., newspapers, newsreels, radio and TV programs) AFCP 2020 Small Grants Competition
e) Preservation of published materials available elsewhere (e.g., books, periodicals)
f) Development of curricula or educational materials for classroom use
g) Archaeological excavations or exploratory surveys for research purposes
h) Historical research, except in cases where the research is justifiable and integral to the success of the proposed project
i) Acquisition or creation of new exhibits, objects, or collections for new or existing museums
j) Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example)
k) Commissions of new works of art or architecture for commemorative or economic development purposes
l) Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances
m) Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist
n) Relocation of cultural sites from one physical location to another
o) Removal of cultural objects or elements of cultural sites from the country for any reason
p) Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort
q) Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies
r) Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund)
s) Costs of fund-raising campaigns
t) Contingency, unforeseen, or miscellaneous costs or fees
u) International travel, except in cases where travel is justifiable and integral to the success
of the proposed project
v) Travel or study outside the host country for professional development
w) Individual projects costing less than US $10,000 or more than $200,000
x) Independent U.S. projects overseas

B. FEDERAL AWARD INFORMATION

Length of performance period: 12 to 24 months
Number of awards anticipated: 1 award
Award amounts: awards may range from a minimum of $10,000 to a maximum of $200,000
Total available funding:  $200,000
Type of Funding:  2020 U.S. Ambassadors Fund for Cultural Preservation – Small Grants
Anticipated program start date:  September 2020 

This notice is subject to availability of funding.

Funding Instrument Type:  Grant, Cooperative Agreement

Program Performance Period:  Proposed cultural preservation projects should be completed in 24 months or less.

C. ELIGILIBITY INFORMATION

Eligible Applicants:

  • Foreign Institutions of Higher Education
  • Foreign Organizations
  • Foreign Public Entities
  • U.S. Non-Profit Organizations (501(c)(3))
  • U.S. Institutions of Higher Education

For-profit or commercial entities are not eligible to apply.  

Cost Sharing or Matching:  Not required.
There is no minimum or maximum percentage of cost participation required for this competition.  If an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application and later included in an approved agreement.

Other Eligibility Requirements

The AFCP further defines eligible applicants as reputable and accountable entities that are able to demonstrate that: 1) they have the requisite experience and capacity to manage projects to preserve cultural heritage in the specified country; 2) they have official permission to undertake the project and the full endorsement and support of the national cultural authority in the specified country; and 3) in the case of U.S.-based and other entities based outside the specified country, they have a local partner or a pre-existing formal agreement with the national cultural authority in the specified country to conduct cultural heritage preservation activities.

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered

The following documents are required:

Mandatory application forms:

  • SF-424 (Application for Federal Assistance – organizations)
  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

These forms are available here:  https://www.grants.gov/web/grants/forms.html.  They must be submitted in English, but French translations of the forms are available here: https://cm.usembassy.gov/fr/education-culture-fr/small-grants-program-fr/grant-forms-fr/.

Summary Cover Sheet:

  • Project basics, including project title, dates, location, and AFCP focus area (cultural sites, cultural objects, or cultural expression)
  • Project applicant information, including contact information, DUNS Number, and SAM
    registration status, as applicable
  • Project purpose that summarizes the project objectives and desired results

Proposal:  The proposal should contain sufficient information so that anyone not familiar with the subject of the proposed project would understand exactly what the applicant intends to do.  You may use your own proposal format, but it must include all the items below.

a. Project applicant information, including contact information
b. Project purpose that summarizes the project objectives and desired results
c. Project activities description and timeframe that present the project tasks in chronological order and list the major milestones with target dates for achieving them (Note: Applicants may propose project periods of up to 24 months [two years])
d. Statement of importance highlighting the historic, architectural, artistic, or cultural (nonreligious) values of the site, collection, or form of traditional expression
e. Statement of urgency indicating the severity of the situation and explaining why the project must take place now
f. Maintenance plan outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project
g. Implementer public awareness plan describing how the applicant intends to highlight and amplify AFCP-supported activities through print, electronic, and social media platforms
h. Detailed project budget, demarcated in one-year budget periods, that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs) and indicates funds from other sources (if any)

Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. This document would include items such as: an explanation of budget line items, detailing how costs were estimated (e.g., quantity x unit cost, annual salary x percentage of time spent on project), and justifying any proposed international travel costs (Note: Applicants may include narrative within the budget sheet.)

Attachments:

a. CVs or resumes of key personnel who are proposed for the project
b. At a minimum and required, five (5) high quality digital images (JPEGs preferred) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency or need for the proposed project (e.g., collapsing walls, water damage, worn fabric, broken handle), any historic structure reports, conservation needs assessments, and other planning documents compiled in preparation for the proposed project
c. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site, object, or collection
d. If your organization has a NICRA and includes NICRA charges in the budget, PDF of your most recent NICRA

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously).

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423
For NCAGE help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

Submission Dates and Times:

Applications are due no later than December 5, 2019

Other Submission Requirements:

All application materials must be submitted by email to PASGrantsYaounde@state.gov

E. APPLICATION REVIEW INFORMATION

Criteria:

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Purpose Description and Importance of the preservation project:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Urgency:  The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Maintenance Plan:  Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget and Budget Narrative:  The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Media Plan:  Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Supporting materials: Program activities will continue to have positive impact after the end of the program.

Review and Selection Process

An Embassy Grants Review Committee will evaluate all eligible applications.  Successful applications during the Embassy review will be forwarded to AFCP in Washington for final selection.

Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions which are available at:  https://www.state.gov/about-us-office-of-the-procurement-executive/.

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

G.FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact: the U.S. Embassy Public Affairs Section at PASGrantsYaounde@state.gov

H.  OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.