Yaounde “Festival of Cameroonian and World Dishes” – American Representation

Funding Opportunity Title:            Yaounde “Festival of Cameroonian and World Dishes” – American Representation
Funding Opportunity Number:      PAS-CMR-FY21-07
Deadline for Applications:               March 16, 2021
CFDA Number:                                19.040

A. PROGRAM DESCRIPTION

The Embassy of the United States in Cameroon announces an open competition for U.S. citizens in Cameroon with experience as a chef and with starting or operating a small business to submit applications for representing American cuisine and food-based entrepreneurship models at the Festival of Cameroonian and World Dishes in Yaoundé on May 27 – 29, 2021.  Applicants must submit proposals to pasgrantsyaounde@state.gov by midnight, Cameroon local time (WAT), on Tuesday, March 16, 2021. 

Please carefully note qualification criteria for applicants in Section C. below and follow all instructions.

Program Objectives:  

U.S. participation in the Festival of Cameroonian and World Dishes will:

  • Promote mutual understanding between the United States and Cameroon through sharing of cultural experiences related to food
  • Share American models for successful food-based entrepreneurship to promote private sector development and entrepreneurship in Cameroon

Program Elements:

The U.S. Embassy is seeking a partner to manage a booth and related activities representing the United States at the Festival of Cameroonian and World Dishes on a part-time basis during the three days of the convention, May 27-29.  Applicant proposals must include provision of the following:

  • Daily cooking demonstrations;
  • Talks on best practices for successful food-based entrepreneurship based on ideas or models from the United States;
  • Distribution of food samples in a culturally appropriate way;
  • Equipment and supplies needed for booth set-up to accommodate specific activities proposed;
  • Set-up of the booth to accommodate an Embassy representative and promotional materials during periods of time when the grantee is not active;
  • A presentation on an aspect of American cuisine during the panel discussion on gastronomy;
  • Arrangements for participation in a cultural performance.

COVID-19 Precautions:  The applicant must commit to abiding by COVID-19 prevention measures in carrying out the grant activities, such as all staff supporting the grant properly wearing a mask over mouth and nose at all times (with possible exceptions during public speaking if sufficient distancing from others is maintained).  This is essential as the grantee will be representing the U.S. Embassy.  The proposal must identify the measures the grantee will take to promote compliance with safety protocols.  During the festival, the grantee will have the option to cancel participation in activities organized by the festival sponsors if the grantee deems them insufficiently safe.

B. FEDERAL AWARD INFORMATION

Closing date for applications: March 16, 2021
Decision date: March 31, 2021
Expected size of individual awards:  Between $5,000 and $10,000.
Length of Performance Period: Four to eight weeks.
Funding Instrument Type:  Grant.

C. ELIGILIBITY INFORMATION

  1. Eligibility Criteria for Applicants:
    • S. citizenship
    • Three or more years’ experience as a chef, caterer, or similar role.
    • Leadership experience in a food-based business endeavor
  1. Cost Sharing

Inclusion of cost share is not a requirement of this opportunity.  If an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application and later included in an approved agreement.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION<

Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure that:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • All documents are in English;
  • The budget is in U.S. dollars;
  • All pages are numbered.

The following documents are required:

  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations
  • SF424A(Budget Information for Non-Construction programs)
  • SF424B(Assurances for Non-Construction programs)

These forms are available here:  https://www.grants.gov/web/grants/forms.html.  They must be submitted in English, but French translations of the forms are available here: https://cm.usembassy.gov/fr/education-culture-fr/small-grants-program-fr/grant-forms-fr/.

  1. Summary Coversheet:  Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (10 pages maximum):  The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
    • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
    • Introduction to the Organization or Individual applying:  A brief description of past and present operations, showing ability to carry out the program, including information on previous grants from the U.S. Embassy and/or U.S. government agencies.
    • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and Cameroon will be improved or what policy priority theme will be advanced?  The “objectives” refer to the intermediate accomplishments on the way to the goals.  These should be achievable and measurable.
    • Program Activities:  Describe what the activities of the program consist of and how they will help achieve the objectives.
    • Program Methods and Design:  Describe how the program is expected to work to achieve the goal.
    • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of major activities and events.
    • Key Personnel:  Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
    • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
    • Program Monitoring and Evaluation Plan:  Describe the information that will be collected about program activities throughout the timeline of the grant to ensure the activities are occurring as planned.  Describe what measures during and after the period of activity to evaluate whether program activities are meeting the goals of the grant?
    • Future Funding or Sustainability:  Applicant’s plan for continuing the program or its results beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Required Registrations:

All required registrations are free of charge.  All grant applicants (except individuals) must obtain a Unique Identifier Number from Dun & Bradstreet (DUNS number).  In rare cases, there are limited circumstances that would allow for a waiver; however, difficulty registering does not constitute sufficient grounds for a waiver.  If you believe you need a waiver, you may contact PASGrantsYaounde@state.gov.

In addition, those who have previously received one or more grants from any U.S. government source must obtain:

  • NCAGE/CAGE code
  • SAM.gov registration

Application for a DUNS number and an NCAGE number can be completed simultaneously.

DUNS application:  Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet.  If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting: http://fedgov.dnb.com/webform/pages/CCRSearch.jsp

NCAGE application:  Complete the application here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

SAM application:  After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity:  The organization has expertise in its stated field and PAS is confident of its ability to undertake the program.  This includes a financial management system appropriate to the amount of funding being requested and a bank account.

Quality and feasibility of the program idea:  The program idea is well developed, with detail about how program activities will be carried out.  The proposal includes a reasonable implementation timeline.

Goals and objectives:  Goals and objectives are clear, realistic, and measurable, and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities:  Applicant has clearly described how stated goals are related to and support U.S. Embassy Yaoundé’s priority program areas and/or target audiences.

Budget:  The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation:  Applicant demonstrates ability to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal.  The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

  1. FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

    1. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
    2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
    3. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Reporting Requirements: Recipients will be required to submit a financial report and a program report.  The number and frequency of reports depends upon the length of the award performance period and the risk assessment findings.

G. FEDERAL AWARDING AGENCY CONTACTS

Questions about the grant application process should be directed to pasgrantsyaounde@state.gov

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.