Dear Prospective Quoter:
Subject: Request for Quotations number 19CM8023Q0009 EBO Janitorial Services
Enclosed (Docx 651KB) is a Request for Quotations (RFQ) for Janitorial Services at Embassy Branch Office Douala. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on February 02, 2023 at 10:00a.m. at the US Embassy Branch Office Douala. Prospective offerors/quoters should contact Yaounde_prcurement@state.gov with the names of maximum two representatives on or before January 30, 2023 at 10:00a.m.
Quotations are due by February 23, 2023 at 10:00a.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to Yaounde_procurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- Section I, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
- DBA Insurance quote
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Offerors shall also submit the price proposal inclusive of Defense Base Act (DBA) insurance charges as a separate line item. Once the contract is awarded, you shall reach out to the insurance provider and pay the premium. The receipt and insurance policy shall then be forwarded to the Embassy for reimbursement. Offers will not be accepted without DBA insurance costs.