Request for Quotations (RFQ) for Travel Management Services #Closes 10/09/18

U.S. Embassy Yaounde
Date: 09/06/2018

To:       Prospective Quoters
Subject: Request for Quotations number 19CM8018Q0025.

Enclosed  (PDF – 786KB) is a Request for Quotations (RFQ) for Travel Management Services.  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Monica Barreto
Contracting Officer
US Embassy Yaounde
BP 817 

Please submit your quotation in a sealed envelope marked “Quotation Enclosed” to the above address.  The deadline for receipt of quotations is local time, 10:00 am on October 09, 2018.  No quotations will be accepted after this time. In order for a quotation to be considered, you must also complete and submit the following:

SF-1449 (blocks 17, 24 and 30).  Block 24 should list the total value of the quote for the base year and the option year.
    Section 1, The Schedule
    Section 5, Representations and Certifications
    Additional Information as required in Section 4.

A pre-proposal conference has been scheduled for September 18, 2018, at 10:00am at the U.S. Embassy Yaounde.  Direct any questions regarding this solicitation in writing to yaounde_procurement@state.gov .You may also call 237222201500.

An award, if one is made, will only be made to a vendor which is registered in the System for Award Management (SAM). If you are registered in SAM, please provide proof upon quoting. Offerors shall also submit the price proposal inclusive of Defense Base Act (DBA) insurance charges as a separate line item.  DBA insurance is different from Workmen’s Compensation Plan (WCP) and DBA insurance premium charges will be reimbursed by the U.S. Government. Offerors shall estimate the cost of DBA premium after contacting the authorized insurance provider.  Once the contract is awarded, you shall reach out to the insurance provider and pay the premium.  The receipt and insurance policy shall then be forwarded to the Embassy for reimbursement.  Offers will not be accepted without DBA insurance costs.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Sincerely,
Monica Barreto
Contracting Officer